In the Optial system various items can be attached to any object in the system
These include:
- Textual Notes can be added to an item in the system to support the attestations, categorisations or to explain to the next recipient in the workflow steps what is required of them in further assessing or populating any further categorisations or values
- Hyperlinks can be created to link an item with any related document or external source of information; this is especially useful in terms of linking Regulations to the external regulator site and relevant documentation and also to link to documents which may be held in a document management or intranet system, avoiding the need to duplicate those documents within Optial
- Electronic files can also be attached. For instance. the user may decide to attach a Word document or other electronic file format (e.g. PDF, XLS, JPG, GIF) as evidence to support the Risk Assessment, Audit Finding, etc.
This ability to attach more information in a variety of formats and mechanisms enables a complete picture of all related information to be held.