Going Live with a Modular Approach: Agility Meets Strategy

When it comes to procuring enterprise systems, organisations often prioritise solutions that can serve multiple teams. The logic is sound—shared systems reduce licensing, hosting, training, and support costs. They also promise smoother integrations and a centralised platform that simplifies both user experience and technical maintenance. 

But in practice, these comprehensive solutions often face a fundamental hurdle: alignment. Getting several departments to agree on a system’s scope, budget, and timing can stall procurement and delay implementation, especially when some teams need an urgent solution.

A Smarter Way Forward: Modular Flexibility 

Optial’s modular approach addresses these challenges head-on. Instead of waiting for full alignment, organisations can deploy the specific modules they need now and introduce additional capabilities later. This staged rollout reduces friction, accelerates go-live timelines, and aligns spend with immediate business priorities. 

Modular GRC with SmartStart – Build Smart. Scale Right.

For example, a client launched Optial’s GRC SmartStart with just the Incident and Risk modules—targeting the core needs of their risk management team. By narrowing the scope, the team: 

• Achieved a faster go-live 

• Operated within a smaller initial budget 

• Simplified testing and change management

When the audit team began their search for an audit system and selected Optial’s Audit module, the benefits of this phased approach became even more apparent. The system was already live and technically validated, eliminating the need for additional vetting. Procurement was streamlined thanks to an existing subscription. Familiarity with the platform allowed the risk team to support the new users directly. And with trusted relationships already in place, the Optial team could deliver a smooth secondary rollout. 

Whilst the audit team was preparing to launch the audit module in GRC SmartStart, the risk management team also used the implementation project as an opportunity to add new enhancements to the system to reflect changes in their processes that had occurred since they first went live —proving that the modular approach supports not just phased deployment, but continuous evolution.

All GRC SmartStart Modules - Explore more here

Evolve at Your Own Pace 

With GRC SmartStart, clients benefit from both speed and scalability. The “out of the box” configuration delivers a fast start, while built-in flexibility means the platform can adapt over time to reflect changes in regulations, operations, or strategy. 

Whether launching a system in weeks or scaling it across departments over years, Optial supports organisations in making smart, sustainable technology choices that meet them where they are—and grow with them.